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05 · Certificate management

Read by the engine.
Watched to the day.

Upload a certificate and the engine reads it — type, number, holder, expiry. A person verifies it. Then every expiry is watched against the rotation, so renewals land on leave, not on charter.

Certificate of Proficiency
Survival craft and rescue boats · STCW A-VI/2
DANA FROST
Certificate no.GB-STCW-48812
AuthorityMCA · UK
Issued14 Mar 2022
Expires14 Mar 2027
Signature of holder
Original
seen
Document type
STCW Proficiency in Survival Craft (PSCRB)
Certificate no.
GB-STCW-48812 · MCA
Holder
DANA FROSTMatches profile · Dana Frost · Chief Stewardess
Expiry
14 Mar 2027Renewal falls in her Feb 2027 leave
Result
Read in 1.2 s · awaiting verification
UploadedDana · crew app
ReadEngine · 1.2 s
VerifiedElena Marsh · C/O
Renewal setFeb 2027 leave

Certificate matrix

M/Y Aurelia · 16 crew · every expiry, one grid

Role matrix · 59 roles
142
Tracked
2
Due ≤ 30 days
7
Due ≤ 90 days
0
Overdue
CrewSTCWENG1PassportVisaCoC EMElena MarshChief Officer Mar 29 Jun 27 2031 48 d OOW MRMateo RossiDeckhand Nov 28 22 d 2030 B1/B2 n/a VSViktor SandelChief Engineer Aug 28 Jan 28 28 d B1/B2 Y3 LKLuca KentDeckhand Jul 29! Oct 27 2033 Schengen n/a DFDana FrostChief Stewardess Missing Jun 27 2031 B1/B2 n/a
Verified by a person Read, not yet verified Due ≤ 30 days Due ≤ 90 days Not required by role
9
Certificates per crew member, typically
On a 16-crew yacht that is 140-odd expiry dates. Most boats track them by hand.
90/30
Days of warning, then the red zone
Every expiry watched against the rotation — not against a calendar nobody opens.
!
Until a person verifies
The engine reads. A department head verifies. Nothing counts as valid on the engine’s say-so.
0
Renewals on charter, by design
Renewals are planned into the next leave window the moment a certificate is read.
The engine room

Expiry dates don’t care
about your charter calendar.

Renew on leave, not on charter

The engine lays each expiry over the crew member’s rotation and picks the leave window before it.

Dana Frost · Chief Stewardess
Oct–Nov Leave Dec–Jan Renew PSCRB Mar–Apr Renew ENG1 Jun–Jul
On boardLeaveRenewal window chosenExpiry date
14 Mar 27
STCW PSCRB refresher
Expiry falls on charter. Renewal booked into the Feb 2027 leave — 3 weeks’ margin.
Planned
14 Jun 27
ENG1 seafarer medical
Falls mid-season. Nearest leave window is May 2027 — flagged to the Chief Officer now.
Planned
2031
Passport
Six-month validity rule checked against every planned port. No action.
Watching

AI on watch. People decide.

The engine flags what looks wrong. It never changes a record, never marks anything valid and never books anything on its own.

AI finding · advisoryENG1 · Mateo Rossi

This ENG1 reads issued 14 Jun 2024, expires 14 Jun 2027. ENG1 medicals run two years, not three — the expiry may be a typo on the certificate. Worth checking the original before relying on it.

DismissConfirm · fix the date

Three states. No grey areas.

Every cell in the matrix is one of three things — and only a person can move it to the first.

VerifiedHolder, number and expiry checked against the original by a department head.
Read!The engine read it. Nobody has verified it yet — so it shows red until someone does.
MissingRequired by the role matrix for this seat. Nothing on file.
Scoped by department

The Chief Stew verifies Interior. The Chief Engineer verifies Engineering. Nobody else can.

Verification rights follow the same department permissions as the rotation. The Captain and Purser see the whole matrix; a department head sees and signs off their own people. Every verification is on record — who, when, against which upload.

Bridge · Captain Deck · Bosun Engineering · Chief Engineer Galley · Head Chef Interior · Chief Stewardess All · Captain & Purser
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The first ten vessels lock founding pricing. For good.

Every feature on every tier, priced by crew size, no add-ons. Leave your email and we'll be in touch before the opening wave boards.

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